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How Registrars can drive strategic impact in uncertain times

„If not now, then when? If not us, then who?“

This saying has been a call to action in times of opportunities throughout the ages, whether when paraphrased by Hillel the Elder (1st century B.C.), or by Ronald Reagan in a speech in 1985. Especially now we have to focus on how we can drive strategic impact in uncertain times.

In 2020 we have been thrown into a situation that no one in our generation is familiar with: a pandemic that puts human ingenuity and resilience to a test in a time of accelerated globalization.

One of the many sectors affected by COVID-19 is higher education. To continue on their mission in times of increased physical distancing, Universities worldwide have to find new and innovative solutions. Not being able to bring students and professors together in classrooms, labs, conferences, seminars, etc. requires new ways to teach and learn. (“Future Scenarios for Higher Education” | “Higher Education on a Cross-Road“)

In a first step, most institutions moved to classes taught via videoconference, but that‘s just the beginning of a time that will see accelerated innovation in education.

Many universities are closely analyzing the changes underway and how they will be affected. Scenarios are being developed for different administrative and academic areas to be able to deal with current and upcoming contingencies. Aggressive cost-saving measures are analyzed by institutions worldwide.

One of the critical areas for institutions is the admittance and graduation of students. What many have realized over recent weeks is how vulnerable traditional systems have become in 

  • the delivery and validation of paper-based documents
  • the validity and verification of digital information

Paper Certificates:

Printing, notarizing, sending, handling of potentially infected surfaces … we have realized that many of the workflows established in Registrar‘s Offices on campuses nationwide do not only represent an increased risk but require a variety of time-consuming and costly steps – costs for handling and costs for protecting university employees – that are called into question in times like these. The focus of university executives is on their mission while lowering costs.

Digital Certificates:

Over the last two weeks, institutions and individuals have been flooded by attempts of hackers to get access to systems worldwide. Corporate and University accounts are under attack to obtain access to critical information or manipulate data.

Protecting the integrity of academic and personal data is key for institutions, not only the reputation of the institution but the data of our students. Using traditional systems, costs for protecting critical data will become increasingly expensive – again, something that universities are trying to avoid!

Admissions and the Registrar‘s Office are often not even on the radar of university executives when looking for innovative new ways to guarantee business continuity, protection of the institution’s reputation and … yes … substantial savings for the institution long-term. These cost savings can be achieved without any additional risk and while guaranteeing the jobs of current employees.

Certix has developed a solution that helps universities in the US to prepare for the difficult times ahead. We are providing a solution for University Registrars that guarantees the integrity of student certificates and titles while lowering costs considerably. 


Additional Information:

Tuesday, April 28, 2020, 4 pm (EST) Certix is offering a videoconference titled “Driving strategic impact in uncertain times”. In this videoconference, we will share strategies for universities to respond to the COVID-19 contingency and the resulting opportunities. Universities today are exploring different options to guarantee business continuity. Many of the opportunities universities have to go beyond the seemingly intuitive transition to just more virtual or blended content. We will emphasize opportunities for Registrars and have an open Q&A in the second half of the webinar.

Register here to access the videoconference: https://forms.gle/fh3LGgmgTkaiHnsu6

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